Executive Group Travel Blog

Technology Solutions for Incentive Travel

[fa icon="clock-o"] Jul 28, 2020 10:00:00 AM [fa icon="user"] Marci McCormack

How to streamline your next incentive trip

It’s 2020 and the days of mailing invitations and President’s Club packages to employees' homes are long gone. Especially in the current climate, the need for connectedness and communication is more important than ever. A good tech solution is essential for a successful incentive trip, but what are the key components that will benefit your event?


Photo by William Iven

Here are a few things to focus on for your next incentive trip. With fun information about the trip and resources all in one place, these solutions will give employees something exciting to look forward to and make life easier for all involved: Recommendations

1.  Customized Event Website

  • Content/pages may include Itinerary, Destination, Resort Overview, FAQs, Photo Roster, Flight Details
  • Mobile optimized
  • Company branded
  • Monthly/weekly updates with the option for employees to subscribe

2.  Online RSVPs

  • Landing pages for online registration
  • Smart content workflows
  • Ease of compilation of attendee and guest information

3.  Employee Database

  • Information saved year over year (for example, golf hand, food allergies, and seat preference for airline reservations)
  • Builds a complete profile with registration information as well as survey data (likes/dislikes, feedback from last year, etc.)
  • Time saving for employees; no need to provide information we already have

4.  Targeted Email Campaigns

  • Personalized content tailored to recipients for clear communications
  • Specified contact groups (for example, "golfers" or "snorkelers"); segment by office location, job role, flight block, and more
  • Track engagement

5.  Event App

  • Individual itineraries personalized with flight information, hotel confirmation numbers, and selected activities
  • Easiest way to provide live updates and notify attendees of any changes
  • Most event apps are available in offline mode, so attendees can download itineraries before leaving the country (if applicable)

From the early planning stages to the actual event, a solid technology solution will provide your guests (and planning team!) with the best possible President's Club experience.

Tech Solutions for Incentive Travel


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